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Media & Secure Sharing

Organise recruitment documents per job order into folders and share them securely with an external party (employer or foreign agent) via a password-protected, time-limited download link.

Screenshot: Job-order media folders — TODO

Open a job order's media at Media → Job Order (/media/job-order/{jobOrderId}).

Organise folders

  • Auto-Generate Folders — create one folder per selected candidate in the job order (candidates without a passport photo are skipped).
  • New Folder — create a folder manually (optionally nested under a parent).
  • Open a folder to Upload files, import from the HR media vault, or import existing compliance documents. Files can be removed individually.

Share securely

  1. Select the folders to share and click Share Selected.
  2. Enter the recipient's email.
  3. The system builds a ZIP in the background and emails a secure, token-protected link. The recipient downloads the ZIP with the token (time-limited) — no account needed.

Sharing sends data out

A secure-share link lets an external party download the selected documents. Only share folders that are meant to leave the building, and only with the intended recipient's address.