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Purchasing & Goods Receipt

Order goods from suppliers and receive them into stock.

Purchase Orders

Open Materials → Purchase Orders (/materials/purchase-orders).

  1. New PO — pick the supplier and add item lines with quantity and price.
  2. Edit while in draft, then Approve the order.
  3. Receive the goods against the PO via a GRN (below).

Screenshot: Purchase order — TODO

Goods Receipt (GRN)

Open Materials → Goods Receipt (/materials/grn).

  1. New GRN — select the warehouse and the items received (optionally from an approved PO).
  2. Post the GRN — this writes the received quantities to the stock ledger at weighted-average cost and updates on-hand balances.

Screenshot: Goods receipt note — TODO

Posting is the commit

A draft GRN doesn't change stock; posting does. Posted documents are the audit record — adjust with a later document rather than editing history.