Issue an Invoice & Record Payment (end-to-end)¶
This walkthrough raises a VAT-compliant sales invoice, collects payment, and confirms it landed in the ledger — touching invoicing, payments, and accounting.
Screenshot: Sales invoice — TODO
1. Raise the invoice¶
Open Accounting → Invoicing → Sales and click New Invoice (see Invoicing):
- Enter the party name, PAN, VAT reg no, and address.
- Add line items with quantity, unit price, and VAT category (Standard/Exempt/Export). VAT 13% computes per line, with a live Subtotal / VAT 13% / TOTAL.
- Save as Draft.
2. Approve it (posts to the ledger)¶
Review and Approve. On approval the system posts the journal automatically: DR Receivable, CR Sales Revenue, CR VAT Payable, and the invoice becomes APPROVED.
IRD compliance
A valid tax invoice needs the party PAN, the VAT breakdown, and your own VAT registration number. Invoices above the e-billing threshold are reported to IRD via CBMS automatically.
3. Record the payment¶
When the customer pays, record the receipt (amount, method — Cash/Card/Cheque/Bank Transfer — date, reference). The invoice moves to Partially Paid / Paid and the receivable is cleared.
4. Verify in the ledger¶
Open the master ledger (or run a report) and confirm the revenue, VAT, and cash/bank entries are all present and balanced. Because every step posts automatically, the figures reconcile without manual journals.
Done
Invoice issued, payment collected, and the ledger reflects revenue, VAT payable, and the receipt — end to end, audit-ready.