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Register correspondence (Darta / Chalani)

The Darta Chalani registry tracks every letter in and out of the office — darta (दर्ता, incoming) and chalani (चलानी, outgoing) — with a gapless register number per fiscal year.

Open Front Office → Darta Chalani Registry (/app/correspondence). The list shows both, with filters, search and a per-tab count.

The Darta Chalani registry list

AD or BS — your choice

Every date can be entered and shown in AD or BS using the calendar switch in the top bar. The number you save is the same either way; the register keeps the official BS date alongside the AD date.

Register an incoming letter (Darta)

  1. Click New Darta.
  2. The AD/BS date and Fiscal Year fill in automatically; the register number is generated on save.
  3. Enter the Subject, the sender details (search the party master, or type them), and — optionally — who physically brought the document (by person or courier).
  4. Set Confidentiality (Open / Confidential / Secret) and attach the document if you have it.
  5. Click Register Darta.

The New Darta registration form

Route it for action

A darta detail page with its lifecycle and actions

From the darta's detail page:

  • Assign it to an officer (with an optional action due date). The assignee must Acknowledge before the document moves into action.
  • Log progress, then move the status through to Closed / Filed (record the physical file location when filing).

Register an outgoing letter (Chalani)

  1. Click New Chalani and fill the subject + receiver details. The chalani number is generated on save.
  2. When the letter actually goes out, open it and click Dispatch — record the dispatch mode (hand delivery / post / courier / email), the date, and who carried it.
  3. When the recipient confirms receipt, record the Receiver Acknowledgement (receipt number, optional signed scan) — this closes the chalani.

Compose from a template

For standard letters, use Compose to fill a saved template's blanks (e.g. recipient name), preview it, and register the chalani in one step.

A PDF is attached automatically

A composed chalani is saved as a PDF letter attached to the record (Primary Letter), so the formal document is always on file — not just the text.

Mail-bag (batch) entry

Opening a bag of post? Use Batch / Mail Bag Opening to enter many letters as rows in a table — each row registers independently, so one bad row never blocks the rest.