Invoicing¶
Raise IRD-compliant sales and purchase tax invoices. VAT (13%) is calculated automatically, TDS is withheld where applicable, and approving an invoice posts the matching ledger entries.
Sales invoices¶
Open Accounting → Invoicing → Sales (/app/accounting/invoice/sales). The list shows KPIs
(approved count, net revenue, VAT collected, total billed) and filters by status, party, PAN, or date.
- New Invoice — enter the party name, PAN, VAT reg no, and address.
- Add line items with quantity, unit price, and VAT category (Standard / Exempt / Export). VAT 13% is computed per line, with a live Subtotal / VAT 13% / TOTAL panel.
- Save as Draft, then Approve. On approval the system posts: DR Receivable, CR Sales Revenue, CR VAT Payable, and the invoice becomes APPROVED.
- Approved invoices can be Cancelled, which posts a reversing entry.
Screenshot: New sales invoice — TODO
Purchase invoices (bills)¶
Open Accounting → Invoicing → Purchase (/app/accounting/invoice/purchase). KPIs cover expense,
recoverable input VAT, TDS withheld, and net payable.
- New Bill — enter the supplier, PAN, VAT reg no, and address.
- Add lines with VAT category and TDS category where the payment attracts withholding.
- Approve to post: DR Expense/Asset, DR Input VAT, CR Accounts Payable, CR TDS Payable (if any). The payable is netted of TDS.
Screenshot: New purchase bill — TODO
Tax configuration¶
Open Accounting → Invoicing → Tax Configuration (/app/accounting/invoice/tax-config) to maintain
VAT rates per category and the TDS rate schedule (e.g. consultancy, rent, interest). Changes apply to
new invoices; rates on existing invoices stay locked.
IRD essentials
A valid tax invoice carries the party PAN, a VAT breakdown, and your own VAT registration number. Invoices above the e-billing threshold are reported to IRD via CBMS. TDS is withheld under the Income Tax Act and tracked per line for quarterly e-TDS filing.